Notion starts free.
Here's how it gets expensive.
Notion's pricing changed and teams are confused. Calculate your true monthly bill — including the AI add-on that turns a $10 tool into a $28/user commitment.
Your Notion Setup
Guests are separate (see below)
AI features: summaries, Q&A, auto-fill, writing assist
Free plan: max 10 guests. Plus/Business: unlimited guests (no extra charge)
Monthly Cost
$100
10 users × $10/mo
Annual Cost
$1,200
Billed annually — save $240/yr
True Cost Per User
$10/mo
plus plan
Annual Billing Saves
$240
vs monthly billing, same plan
The Notion Creep — cost per user/month
Your team (10 users) at each stage:
Free
$0/mo
Plus
$100/mo
Business
$180/mo
Business + AI
$280/mo
Notion vs Alternatives — 10 users
Notion
Business + AI
$280/mo
Your current
Confluence
Standard
$60.5/mo
Save $39.5/mo
Coda
Pro
$100/mo
Slite
Standard
$80/mo
Save $20/mo
Google Docs
Workspace Starter
$60/mo
Save $40/mo
* Prices are per-user/month at list price. Confluence 10-user tier is free. Coda has a free tier. Google Workspace pricing varies by tier.
Is Notion replacing tools or adding one?
You're on a lighter Notion plan — the tool can still deliver ROI if it replaces a scattered set of wikis, notes, and project boards. The question is whether your team actually uses it.
Notion REPLACES
- ✓ Confluence (wiki)
- ✓ Trello (simple kanban)
- ✓ Airtable (lightweight databases)
- ✓ Evernote / Bear (personal notes)
- ✓ Dropbox Paper (docs)
Notion does NOT replace
- ✗ Slack (real-time messaging)
- ✗ Jira (complex issue tracking)
- ✗ Google Docs (live co-editing)
- ✗ Figma (design)
- ✗ GitHub (code, PRs)
Drowning in SaaS subscriptions?
You're spending $1,200/year on Notion alone. We'll audit your whole stack for free.
Get a Free Stack Audit →Or email Oliver directly → oliver@digitalsignet.com